Bloomington Photography Club Procedures

 

Procedures for Nominations of Three BPC Presenters

Every year three BPC club members are selected as featured presenters to showcase their photographic body of work.  They will make their presentations at the September General Meeting.  This not only honors their talent and contributions to the club, but it is also a special way to learn more about our fellow photographers.

Here are the procedures for nominating the three presenters.

1.    All nominees must be active, paid BPC members and must not have been one of the presenters within the past 10 years.

2.      Nominators must be members of the Board of Directors or Focus Group Leaders.

3.      Potential nominees are first asked whether, if selected, they would be willing to be a presenter.

4.      Self-nomination is possible.  If someone would like to be one of the presenters, they may submit their self-nomination to a Board Member.

5.      At the July Board meeting, the Board of Directors votes to select the Three Presenters from the list of nominees.

Procedures for Attendance at Board Meetings by Non-Board Members. (Approved on May 20, 2025)

Members of the BPC are encouraged to discuss any topic of interest or concern with a current member of the Board of Directors.  If necessary, the member may ask the Board Member to bring the issue to the attention of the entire Board.  The issue will be discussed and a decision made promptly.

Members in good standing are also welcome to attend a regular Board Meeting as an observer provided they get approval from an Executive Council member at least 24 hours prior to the meeting.  The Board occasionally has discussions which are not open to the general membership.  In that instance, the request may be declined and moved to a subsequent Board Meeting.

1.      If a member in good standing would like to make a presentation and/or ask for a decision from the Board on a particular issue, that member must notify a member of the Executive Council and get approval to attend and speak at least 48 hours prior to the meeting. 

2.      If approved, the presenter’s name and issue will be added to the meeting agenda, which is typically distributed to all Board Members 24 hours in advance.   

Procedures for Nominating and Electing New Board Members. (approved on February 17, 2026)

As early as possible, the Board may determine the need for (a) new member(s). Here are the procedures for nominating and electing a new Board Member.

1. Each nomination is made, discussed, and voted on by the board at a regular Board Meeting.

2. If accepted by the majority, the nominee becomes a potential Board Member.

3.      A designated member of the Board informs the nominee of their selection and explains the expectations if they accept the nomination (see “desired attributes” below).

4. The nominee becomes a Board Member when they accept the appointment.

5. The designated Board Member informs the Board of Directors of the nominee’s decision.

Desired attributes of Board Members:

  • Must be a BPC member with a record of positive participation in BPC activities.

  • Enthusiasm for club activities and Board service,

  • Willingness and ability to attend all or most Board Meetings for at least one year.

  • Willingness and ability to provide leadership in the BPC beyond attending Board Meetings.